Melton Borough Council

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Privacy Notices

Licensing - Privacy Notice

Melton Borough Council - Privacy Notice:


Who we are

Melton Borough Council, as Licensing Authority, uses your personal data to provide you with the Licensing service .

The Data Protection Officer can be contacted by writing to Parkside, Station Approach, Burton Street, Melton Mowbray, Leicestershire LE13 1GH. They can be emailed at

Why we process your data

The Council in its capacity as Licensing Authority collects data for the purpose of assessing applications, contributing to applications and consultations, making enquiries and requests, reporting alleged breaches of licensing, making a complaint, enforcement aaction, issuing, varying, reviewing and monitoring licences under the licensing legislation (including but not limited to): the Local Government Act 1972 and the Localism Act 2011, and specifically under the Licensing Act 2003, Gambling Act 2005, Live Music Act 2012, Town Police Clauses Act 1847, Local Government (Miscellaneous Provisions) Act 1976, Public Health Act 1875, Melton Borough By Laws 2013, Transport Act 1985. Transport Act 2000, Crime and Disorder Act 1990, Immigration Act 2015, Local Government (Miscellaneous Provisions) Act 1982, The Leicestershire Act 1985, Charities Act 2006, Dangerous Wild Animals Act 1976, The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018, Zoo Licensing Act 1981, Scrap Metal Dealers Act 2013, Caravan Sites and Control of Development Act 1961, Live Music Act 2012, Town Police Clauses Act 1847, Public Health Act 1875, Melton Borough Council By-Laws 2013, Crime and Disorder Act 1998, Environmental Protection Act 1990.

It is a legal obligation for applicants/licensees to provide the Licensing Authority with certain information.  This information is collected and sorted so that we can adminiter the services and statuary obligations as Licensing Authority.

The council may receive and collect special categories of personal information where these form part of an application, such as:

  • Racial/ethical origin
  • Criminal history
  • Medical history 

The Council processes your data for the following purposes:

  • To consider applications for various licences / registrations / consents / notifications;
  • Verifying, identifying, and corroborating all information provided as part of an application to ensure its accuracy and compliance with the relevant legislation (e.g. right-to-work status, convictions etc.)
  • Determine a Licence application;
  • Monitoring compliance application
  • Notify you about consultations
  • Provide updates
  • Meet statutory requirements 
  • To notify you of public meetings 
  • To notify you if an appeal is received 
  • Resolve a complaint 

Who we share your data with

The information you provide in connection with your licence application will be publicly avaliable on a satutory Public Register the we have to keep and make available for any member of the public to view. This may include, but is not limited to, your name, business details, licence number, expiry dates etc. 

The Council shares your data with the following organisations:

  • Partner agencies (e.g. internal and external Council’s departments (e.g. Planning, Environmental Health, Licensing, Trading Standards etc.), the Police, Fire & Rescue Service(s), Disclosure and Barring Service, Government departments Home Office, Public Health, DEFRA, Courts/Tribunals etc.)

The Council takes part in other Government initiatives e.g. the Cabinet Office's National Fraud Initiative: a data matching exercise to assist in the prevention and detection of fraud. To see what we must give the Minister for the Cabinet Office, click here.

Your information will be shared where there is a formal data sharing agreement, for the prevention or detection of crime and where required by law with other public bodies as detailed above.

The Council is required by law to share data pursuant to the Air Quality (Taxisna Private Hire Vehicles Database) (England and Wales) Regulations 2019 with DEFRA so that they can create a database to provide function, either directly or through agents to support the operation of charging clean air zones by local authorities or other air quality plans. 

Your data will not be passed on to any other third party without your permission, unless there is a need to adhere to a legal obligation and / or perform a public task. 

How we keep your data secure in other countries

The Council holds your data in accordance with the Data Protection Act 2018 and General Data Protection Regulations 2018.

How long we keep your data for

The Council retains your personal details for the duration of your licence and 7 years thereafter.

Your rights

You have the following rights:

  • To ask for a copy of the data we hold on you
  • To ask us to delete data on you that we no longer need
  • To ask us to correct data about you that is wrong
  • To ask us to stop processing your data temporarily if you think it is wrong until we work out what is correct
  • To ask us to let you take a copy of your data in a portable format to another organisation

You can put in a request for any of these here.