Melton Borough Council

Privacy Notices

Elected Members - Privacy Notice

Melton Borough Council Privacy Notice


Who we are

Melton Borough Council’s elected Councillors may use your personal data to help you with ward-related matters you refer to them.

Our Data Protection Officer is the Corporate Improvement Manager at Parkside, Station Approach, Burton Street, Melton Mowbray, Leicestershire LE13 1GH. They can be emailed at

Why we process your data

The Council’s elected Councillors can process your personal data under the Local Government Act 1972 and the Localism Act 2011, and under the Data Protection Act 2018 Schedule 1, Part 2, 18-19 (Elected Representatives responding to requests and Disclosure to Elected Representatives).

Councillors may process your data for the following purposes:

  • To allow them to answer your enquiries.
  • Where you have agreed, for the purpose of resolving issues that you have asked them to look into on your behalf.

Who we share your data with

The Council’s elected Councillors may sometimes share your data with the following organisations:

  • Other public authorities and public partnerships (e.g. councils, schools, NHS providers, Police, government departments etc.)

How we keep your data secure in other countries

The Council’s elected Councillors do not transfer your data to third parties in other countries.

How long we keep your data for

The Council’s elected Councillors can keep your data up to 7 years after your issue has been resolved, or until they cease to be a Councillor, if this is a shorter period of time.

Your rights

You have the following rights:

  • To ask for a copy of the data that Councillors hold on you
  • To ask them to delete data on you that is no longer needed
  • To ask them to correct data about you that is wrong
  • To ask them to stop processing your data temporarily if you think it is wrong until they work out what is correct
  • To ask them to let you take a copy of your data in a portable format to another organisation

You can put in a request for any of these here

If you only gave your Councillor your data with consent, you have the right to withdraw that consent at any time. Please just get in touch with us.

Profiling and automated decisions

The Council’s elected Councillors do not currently undertake any profiling activities or take automated decisions about you.

How to complain

You can complain to the Council in relation to elected Councillors here. If you are not happy with our response, you can request a review, and if, after that, you are still unsatisfied, you can then take the matter to the Information Commissioner’s Office